Hotel Information

In an effort to provide affordable hotel room options, the Ecological Society of America has negotiated and contracted with hotels to provide discounted rates to ESA Attendees and Exhibitors. Book your hotel room reservation through ESA’s official housing bureau to secure discounted rates! All rates listed below are the daily cost and listed in US dollars before tax is added.

Reserve your Hotel Room »

Reservation Deadline is MONDAY, 3 JULY 2017 for all hotels unless otherwise noted above.

Please note* Portland City Occupancy Tax is currently13.3% and the Tourism Improvement District Tax is 2%.as of January 2017.

Why Should I Use The Official Housing Bureau?

ESA strongly recommends booking your room through the official housing bureau.

In addition to securing ESA’s low rates, here’s how using it is a benefit and safeguard to you:

• No pre-payment! You book today but don’t pay a penny until you pay the hotel directly upon your departure (credit cards may be authorized for room, tax and incidentals at check-in).
• You’re in control — manage all your reservations online; view, change or cancel at any time with no fees or penalties.
• Immediate confirmations – no waiting or wondering.
• There are no service fees to make your reservations.
• You’ll still earn rewards — book with us and you still earn points in your hotel loyalty programs. 
• Attendees that booked their hotel rooms thru Travel Portland will receive a MAX Light Rail pass for use during the week of the conference. These will be given out on-site when you pick up your registration materials.

We have contracted hotel rooms at discounted rates on your behalf.
Here’s how ESA benefits when attendees use the housing bureau:

• We are able to monitor attendance through our housing block. This enables us to plan, be better prepared and submit accurate event counts, all of which helps with cost-containment.
• ESA’s business value to a city is measured by a ratio between the total number of sleeping rooms booked inside our housing block and the amount of convention center space required. By booking inside the block you can help maintain our strong business value, which is crucial to our negotiations with cities and cost-containment efforts.

Important Information

Message Regarding Housing Scams!

Room reservations for ESA Annual Meeting are handled exclusively by the Travel Portland Housing Bureau. Phone, fax or email communications from any other company or organization, offering cut-rate housing for the ESA Annual Meeting or stating that they are a viable alternative to going through ESA’s official housing bureau, are not affiliated with ESA or the conference in any manner. While it is not illegal for a travel firm or booking agent to solicit potential customers, it can be difficult to determine the legitimacy of offers from these organizations. Those who opt for alternatives to ESA negotiated rates may find themselves at risk.

Please report any unauthorized housing solicitations to ESA at esahq@esa.org.

FAQ

Will the ESA Housing Bureau charge me credit card to guarantee my reservation?

Travel Portland will only use your credit card to hold/guarantee your reservation. No deposit will be charged at the time of booking. Your card may be authorized by the hotel at check-in for room, tax and incidental charges, but will not be charged until you checkout. Your card may also be charged for one night room and tax if you cancel your reservation after the cancellation deadline or if you do not show up on your scheduled arrival date (no show charge).

How quickly will I receive a confirmation?

You will receive a confirmation by email within minutes (from email address: groupcampaigns@pkghlrss.com). If you make changes to a reservation, you will receive an updated confirmation email. Please do not check with the hotel to confirm your reservation until after 7/27/2017, since they will not have your reservation in their system.

What is the hotel cancellation policy?

To avoid a cancellation fee of one night room plus tax, reservations must be canceled 72 hours prior to arrival. If you need assistance during the reservation process or if you have questions about the conference hotels, please contact the Travel Portland Housing Department via one of the following methods:
Hours: Monday through Friday from 8:30 AM to 5:00 PM PDT.
Phone: 1-503-275-9295
Toll Free: 1-877-678-5263 x2
Email: housing@travelportland.com