Career Opportunities at ESA

Meetings Manager

Position Overview

The Meetings Manager oversees and organizes logistical arrangements and planning for the ESA Annual Meeting and assigned small meetings and events. ESA is located in Washington, DC and the position is hybrid and requires 2 days in the office.  

Meeting and Event Management

• Prepare all specifications and signs off on BEOs for all assigned meetings and events
• Coordinate with venue staff and vendors
• Reviews proposals, issues recommendations to supervisor for venue and vendor selection
• Conducts site selection visits and planning trips, when appropriate
• Development of meeting content, updates and posts for the conference website; make website updates as needed
• Coordinate post-event survey process
• Oversee and set up all in house meetings and events to include All Staff events

Budget Management

• Develop budgets in coordination with the Director of the Department
• Ensure expenses remain within budget and revenue goals are met
• Reconciles event bills and vendor invoices for assigned meetings and events

Award Management

• Coordinate the yearly awards lifecycle by working with the subcommittees on submissions and committee review in OpenWater

Qualifications

• BA/BS degree with 4 years of work experience, ideally with a nonprofit membership organization
• CMP or like certification preferred
• Proficient with Microsoft Office software and database applications
• Able to meet deadlines, with an ability to handle multiple tasks with varying timelines and needs
• Ability to work independently and as part of a team
• Strong planning and organizational skills with great attention to detail
• Self-starter with a high level of energy
• Excellent written and verbal communication skills
• Excellent project management skills
• Travel (approximately 10%) which includes weekends

Please send your resume and cover letter with salary requirement to gro.asenull@semuser with “Meeting Manager” in the subject line. Application review will begin November 11th.  Interviews for shortlisted candidates will begin shortly thereafter. The position is open until filled.

View | Download PDF

---

Education Programs Assistant 

Date:                                 November 19, 2024 

Unit:                                  Education and Diversity Programs  

Supervisor:                    Teresa Mourad, Director of Education and Diversity Programs 

Classification:              Full-time; non-exempt 

Position Location:     ESA HQ, Washington DC and telework.  

Must be located in greater Washington DC area 

Society Background  

Built on 110 years of professional service, the Ecological Society of America (ESA) is a  membership association of ecologists, with 8,000 scientists, researchers, practitioners, policymakers, and educators dedicated to the science of ecology. Our mission is to advance the science and practice of ecology and to support ecologists throughout their careers. ESA envisions a future where people embrace science to understand and foster a thriving planet. 

Description 

The Education Programs Assistant is expected to support and assist in the implementation of ESA’s grant-funded Education Programs. Currently, these programs include: 

1. SEEDS
2. Scientists in Parks (SIP) 
3. SciComm in the Parks (SCIP) 
4. Transforming Ecology Education to 4D  
5. AISES Indigenous Voices  

Duties include, but are not limited to assisting in producing marketing materials and newsletters, developing digital communications, organizing meeting and travel logistics, and tracking participant completion of program expectations. The ideal candidate will be well-organized, detail-oriented and have some ecology or science education background, be comfortable in outdoors and over zoom, and able to create friendly spaces that place all participants at ease.   

Job Description 

The primary duties of the Education Programs Assistant are to:  

• Assist in implementing grant activities  
• Support program committees or advisory boards
• Keep project information on project websites and other participant records up to date 
• Produce program newsletter and other promotional material 
• Organize meetings and events for up to 60 persons, including program and logistics  
• Track participant stipends and travel reimbursements 
• Perform other related tasks as needed 

Minimum Qualifications

• Major/Minor in Biology, Ecology, Environmental Science or related field
• Interest in ecology or science education and/or community engagement and science communication 
• Familiar with MS Office Suite applications 
• Strong oral and written communication skills 
• Relevant organizational skills such as event or project coordination 
• Familiar with or interested in digital communication engagement 

Compensation and Benefits  

This position is 100% grant-funded and subject to availability of grant funds. 

Salary will be $18-$24 per hour depending on academic and work experience 

ESA offers a generous benefits package including retirement, medical insurance coverage, holidays, sick leave and personal leave.  

Expectations

• ESA offers a hybrid work environment with an average of two days required at ESA HQ every week 
• The selected candidate should possess a driver’s license, available to travel about 20% of the time (including weekends), and be comfortable driving a 15-passenger van 
• The selected candidate should have experience working with the multiple audiences reached by the education programs 

To Apply 

Please send resume, cover letter with 2 references via email to gro.asenull@sreerac by December 5, 2024. On Email Subject line, please state: “Education Programs Assistant”  YOUR NAME”.  

Applications are accepted until December 20 or until filled. Only shortlisted candidate will be notified. Interviews will be scheduled beginning the week of December 9.   

ESA is committed to a diverse workforce and is an Equal Opportunity Employer. 

View | Download PDF